Privacy & Cookie Policy
This is the Privacy and Cookie Policy of DWY BV, with registered offices in 2800 Mechelen, Begijnenstraat 11, bus 402 and registered at the CBE with number 0652.798.617 (hereinafter “DWY”).
Please read this Privacy Policy carefully. It contains essential information about the processing of your personal data and which cookies are used. By using the website, accessible via the following address: digitalwithyou.com (hereinafter: “the Website”), by contacting us by mail/phone and/or by subscribing for our newsletter, you declare that you have read this Privacy Policy and that you expressly agree to its content.
ARTICLE 1 • COLLECTED PERSONAL DATA
DWY processes your personal data in the context of its activities. This concerns:
- Customer data - If you use our website or use our services, we may collect the following customer data about you: your surname, first name, address, e-mail address, telephone number, bank account number, the name of your company, your function in your company, VAT number, nationality, gender, birth date, language preference and any other data you voluntarily provide to us;
- Supplier data - If you are a (potential) supplier, we process the following personal data about you: your surname, first name, address, e-mail address, telephone number, bank account number, the name of your company, VAT number and any other data you voluntarily provide to us;
- Communication data - If you call or email us, we collect the following personal data: your name and e-mail address, as well as the data you provide to us.
ARTICLE 2 • PURPOSES OF THE PROCESSING OF DATA
We will use your personal data exclusively for:
- Customer data - for the delivery and invoicing of services ordered by you, based on the necessity to perform a contract and in order to comply with our legal accounting obligations;
- Supplier data - to send you an invitation to tender, place an order, pay your invoices and communicate with you, based on the necessity to perform a contract;
- Communication data - in order to be able to answer your question or request, on the legal basis of your explicit, prior consent online and our legitimate interest in contacting you by telephone;
ARTICLE 3 • HOW WE SHARE YOUR PERSONAL DATA WITH THIRD PARTIES
In case of whole or partial reorganisation or cession of our activities, whereby DWY reorganizes, transfers, ceases her business activity or in case DWY goes bankrupt, your personal data may be transferred to new entities or third parties.
We will try, if reasonably possible, to inform you beforehand of the fact that we transfer your personal data to a third person, but you must be aware of the fact that this is not always possible nor technically nor commercially. We won’t sell, let, hand out your personal data nor place them at disposal of third parties, except in the situations provided for in this policy or unless your explicit and preliminary consent is given.
In certain circumstances, we may share your personal data with third parties:
- public authorities, courts and police forces on the basis of a court order or in order to comply with other mandatory laws or regulations;
- financial institutions.
ARTICLE 4 • DURATION OF THE PROCESSING
We will retain your personal data for as long as this is necessary in accordance with the purposes of processing and legal provisions.
We will store your invoicing data for at least 7 years following the last invoice date. We keep customer and supplier data as long as necessary for the performance of the service and for a maximum of 1 year after the end of the agreement. We retain communication data for up to 1 year after the end of our last communication.
ARTICLE 5 • YOUR RIGHTS
You have the right to access your personal data and the ways in which we use them at any time, free of charge. You have the right to request us to correct, supplement or remove your personal data. In a number of cases listed in the GDPR, you may also ask us to limit the processing of your personal data. You have the right to object to the processing of your personal data if you have serious and legitimate reasons that exceed our need to process your data. You also have the right to object at any time to the use of personal data for direct marketing purposes, even without having to give a reason. You have the right to request your personal data in digital and readable form and/or to have them transferred to another service provider of your choice. Insofar as our processing is based on your prior consent, you have the right to revoke that consent at any time.
You can exercise your rights by e-mail to privacy@digitalwithyou.com, or by post to 2800 Mechelen, Begijnenstraat 11, bus 402.
You have the right to file a complaint with the Belgian Data Protection Authority:
Drukpersstraat 35
1000 Brussels
Tel : +32 (0)2 274 48 00
contact@apd-gba.be.
If necessary, you can also file a claim for damages before the civil court.
ARTICLE 6 • HOW WE SECURE YOUR PERSONAL DATA
We have adopted safety measures which are suited on both a technical and an organisational level to avoid the destruction, the loss, the forgery, the adjustment, the non-authorised access or the notification of the personal data by accident to a third party, as well as the non-authorised processing of these data.
As such your personal data is secured with encryption. We ensure that our service providers always have the necessary security measures in place before we transfer any personal data. We guarantee a similar level of protection by imposing contractual obligations to our employees that are similar to this Privacy Policy.
Under no circumstances can DWY be held liable for any direct or indirect damage resulting from the incorrect or unlawful use of personal data by a third party.
ARTICLE 7 • COOKIES
Our website uses cookies and similar technologies. This helps us to provide you with a better user experience when you visit our website and also allows us to optimie our website. We only place strictly necessary cookies.
The cookie list below gives you an overview of the cookies that our website uses.
A cookie is a small text file containing data that a website (when a user visits it) wants to store on your device in order to remember information about you, such as your language preference or login information. These cookies are placed by us and are called internal cookies. We do not use external cookies, i.e. cookies from a different domain than where you are currently located. We use cookies and other tracking technologies for the following purposes:
Strictly necessary cookies
These cookies are necessary for our website to function correctly and are therefore placed without your consent. For instance, we use them to remember your privacy settings. We do not collect personal data with these cookies and never pass on the information collected to third parties.
| Name | Origin | Function | Retention period |
|---|---|---|---|
| CRAFT_CSRF_TOKEN | digitalwithyou.com | This cookie is used to prevent Cross-Site Request Forgery (CSRF) attacks. It stores a unique token that is sent with every request to verify the authenticity of the request and ensure that it originated from the expected user and not from a malicious website or attacker. | session |
| CraftSessionId | digitalwithyou.com | This cookie is used to maintain the user's session state across multiple page requests. It stores a unique identifier for the user's session, allowing the server to associate subsequent requests with the same session. This enables features such as user authentication, personalized content, and shopping cart functionality. | session |
If you notice that other cookies are placed through our website, we would appreciate it if you would notify us immediately so that we can make the necessary changes.
We will give you as much information as possible about cookies placed by third parties. However, if you would like to know more, please consult the privacy statements of these parties on their respective websites. Please note that we have no influence on the content of those statements, nor on the content of the cookies of these third parties.
On your first visit to our website, you will be asked to accept our cookies. You can manage your choices at any time afterwards in the preference center.
If you have any further questions or comments regarding the processing of your personal data, please contact us by e-mail to privacy@digitalwithyou.com, or by post to 2800 Mechelen, Begijnenstraat 11, bus 402.
More information about cookies can also be found at: http://www.allaboutcookies.org/.
More information about online behavioural advertising and online privacy can be found here: http://www.youronlinechoices.eu/.